Ownership Changes
Changes in ownership or owner status for land and mineral rights require changes in division orders. Owners will need to provide the appropriate documentation, which is outlined below for each type of change. All ownership changes MUST be filled at the county courthouse where the land is located. Royalty Interest payments will be suspended, for your protection, in the event of a title dispute, assignment of interest, notice of death, transfer or sale of property, divorce proceedings, and when there is an unknown address. Payments due are accumulated and released once the necessary documents are received by Vinland Energy, LLC to correctly update accounts. All documents required for changes to owner accounts or ownership changes should be mailed to the following address:
Vinland Energy, LLC
Attn: Owner Relations
120 Prosperous Place, Suite 301
Lexington, KY 40509
If you have questions regarding ownership changes, please call:
(859) 264-9544 [EXT 117]
Types of Owner Changes
• Name Changes
• Company Name Change
• Company Merger
• Appointment of POA
• Sale of an Interest / Property
• Ownership Change Due to Divorce
• Trust / Partnership Dissolved
• Change in Trustee
• Death of Owner with Will Probated in County where Minerals are Located
• Death of Owner with Will Probated in County other than where Minerals are Located
• Death of Owner without a Will
• Estate Files Bankruptcy
Change of Address
Please mail change of address requests to the address listed below. Don't forget to sign the request and include an effective date. Address changes CANNOT be handed by telephone - a signed written request is required. You may email signed and completed forms to info@vinlandenergyllc.com or use the address listed below.
• Click here to download the Change or Address Form (PDF)
Send completed forms to:
120 Prosperous Place, Suite 301
Lexington, KY 40509
Name Changes
If your name changes due to marriage or divorce, provide Vinland Energy, LLC with a copy of the Marriage Certificate with the new last name or Divorce Decree reinstating the maiden name.
Company or Corporation Name Change
Provide a certificate of Name Change including Tax ID.
Company or Corporation Name Change Due Merger
Provide a Certificate or Merger including Tax ID.
Appointment of Attorney-In-Fact
Provide a court issued copy of Power of Attorney and any address and/or contact information changes.
Sale of an Interest / Property
If the property with the mineral interest is sold or the mineral interests are assigned to another person, you will need to provide Vinland Energy, LLC with a recorded copy of conveyance (deed or assignment) filed of record in the county in which the property is located and a W-9 for the new owner.
• Click here to download the Form W-9 (PDF)
Ownership Change Due to Divorce
Provide a copy of complete Divorce Decree including Settlement Agreement and any applicable recorded conveyances. Vinland Energy, LLC will also need a W-9 completed by the party retaining the interest in order to confirm address and social security number to report income earned. Once notified of a pending divorce, account(s) will be temporarily suspended until Vinland Energy, LLC receives the necessary paperwork to transfer interests to the rightful owner.
• Click here to download the Form W-9 (PDF)
New Trust / Partnership Created
Provide Vinland Energy, LLC with a recorded copy of Trust or Partnership and Tax ID.
Trust / Partnership Dissolved
Provide Vinland Energy, LLC with a recorded copy of the Dissolution of Trust or Partnership, updated contact information, and appropriate Tax ID.
Change in Trustee
Provide a copy of the Trust Agreement and instruments evidencing the death, resignation, or removal of the current trustee and appointment of successor trustee. Also, provide updated contact information for the new Trustee.
Death of a Royalty / Working Interest Owner-Estate Proceedings
Owner died with a Will (Testate) and probate proceedings are to be conducted in the county where the property is located:
You will need to provide Vinland Energy, LLC with the following documents to transfer the interests to the rightful heirs.
• Order admitting will to probate
• Letters of Testamentary (order appointing Executrix/Executor of estate)
• Recorded copy of Last Will and Testament
• Final Decree of Distribution or Judgement of possessions
• Completed W-9 forms for each new owner. Federal law requires withholding. Click here for a printable W-9 form in PDF format. • Return any un-cashed checks made to the deceased and Vinland Energy, LLC will reissue them to the rightful heirs once all requested documents have been received.
Owner died with a Will (Testate) and probate proceedings are to be conducted in a county other than the county in which the property is located:
All ownership changes MUST be filed at the county courthouse where the land is located. You will need to provide Vinland Energy, LLC with the following documents to transfer the interests to the rightful heirs.
• Order admitting will to probate
• Letters of Testamentary (order appointing Executrix/Executor of estate)
• Recorded copy of Last Will and Testament
• Final Decree of Distribution or Judgement of possessions
• Completed W-9 forms for each new owner. Federal law requires withholding. Click here for a printable W-9 form in PDF format. • Return any un-cashed checks made to the deceased and Vinland Energy, LLC will reissue them to the rightful heirs once all requested documents have been received. • Estate Federal Tax ID, if established. If not established, funds will be suspended until the Final Decree of Distribution is issued. It typically takes 6 months for an estate to settle in the state of Kentucky). • Documentation of ancillary probate proceedings opened in all affected states OR, if ancillary probate proceedings have not been commenced, Affidavit of Heirship.
Owner died without a Will (Intestate):
Laws of Descent and Distribution will apply as relevant to determine the rightful heirs. All ownership changes MUST be filed at the county courthouse where the land is located. You will need to provide Vinland Energy, LLC with the following documents to transfer the interests to the rightful heirs.
• Court issued copy of Letters of Administration (order appointing Administrator/Administratix)
• Final Decree of Distribution • Recorded copy of Affidavit of Heirship
• Completed W-9 forms for each new owner. Federal law requires withholding. Click here for a printable W-9 form in PDF format. • Return any un-cashed checks made to the deceased and Vinland Energy, LLC will reissue them to the rightful heirs once all requested documents have been received. • Estate Federal Tax ID, if established. If not established, funds will be suspended until the Final Decree of Distribution is issued. It typically takes 6 months for an estate to settle in the state of Kentucky).
Estate Files Bankruptcy
If the estate of the deceased is going into Chapter 11 or Chapter 13, Vinland Energy, LLC will need copies of the following documents:
• Plan of Reorganization
• Court order confirming the Plan of Reorganization • Court order naming Trustee of Bankruptcy Estate